ROOM/SUITE NAME BANQUET BOARDROOM CABARET CLASSROOM RECEPTION THEATRE AREA (m2)
Auerbach Room 0 15 0 6 20 18 30
Kelvin Room 18 18 0 0 0 0 60
Lower Gallery 0 18 18 15 20 28 38
MacRobert Room 0 12 0 0 0 0 25
James C Maxwell Room 15 15 0 14 20 20 35.5
Scott Room 40 22 24 0 60 40 68
Swann Room 0 20 28 30 0 32 75
Turner Room  0 6  0  0  0  0 16.52
Upper Gallery 30 24 30 30 80 60 66
Welcome East 40 30 40 20 80 60 78
Welcome West 90 34 60 30 120 80 203
Wolfson Lecture Theatre  0  0  0  0  0 145 92

Looking for accommodation for your delegates? We have Corporate Rates Agreements with the below Hotels.  For your best quote please ask for the “Royal Society of Edinburgh” Corporate Rate.

The George Hotel
Contact: Reservations
19-21 George Street
Edinburgh EH2 2PB
T: 0131 225 1251
E: george.reservations@principal-hayley.com
Website
Ibis Styles Hotel
19 St Andrew Square
Edinburgh
EH2 1AU
T: 0131 292 0200
E: H9058@accor.com
Website
Fraser Suites
Contact: Reservations
12-26 St Giles Street
Edinburgh EH1 1PT
T: 0131 221 7200
E: sales.edinburgh@frasershospitality.com
Website
Eden Locke
Contact: Reservations or book online using promo code ‘CULTURE’
127 George Street
Edinburgh
EH2 4JN
T: 0131 526 4190
E: edenbookings@lockeliving.com
Website
Marriott Courtyard Edinburgh
Contact: Reservations
1 – 3 Baxter’s Place
Edinburgh
EH1 3AF
T: 0131 526 3778
E: reservationsmgr@courtyardedinburgh.co.uk

Security

All delegates/attendees must be registered at either the event registration desk or by signing in at the RSE Reception. The event register will be required should we need to evacuate the building. Those signing in at the RSE Reception must sign out again when leaving the premises. Please note the RSE is not responsible for any belongings left unattended or in the cloakroom, items are left at the delegates own risk.

Health and Safety

All visitors are required to comply with the RSE Health and Safety policy. The RSE Health & Safety Manual containing this is available should you need to see it. Any member of RSE staff will be pleased to help you obtain a copy.

First Aid

For First Aid assistance contact the RSE Reception who will summon one of our First Aid team to assist. An accident book is located at the RSE Reception and should be completed for each incident, no matter how minor.

Information for visitors with disabilities

It is the responsibility of Event Organisers and Chairpersons of meetings to ensure that the needs of visitors with a disability are met. The RSE has the following facilities available for visitors with a disability:

Wheelchair Access with or without assistance

  • A ramped access for wheelchair users is at 26 George Street. Please ring the bell to alert Reception to your presence or, alternatively, ring 0131 240 5000 for help if needed.
  • The ramp is accessible all day and on nights of events.
  • If you have mobility impairment difficulties but are able to go up some steps, the building’s main entrance is via 22 George Street. Rails are available on both sides of the staircase (5 steps).
  • The main passenger lift accommodates a powered wheelchair which will enable access to most Society Rooms. Visitors using smaller wheelchairs can also gain access to the Kelvin and Wellcome West rooms via the smaller lift.
  • IF YOUR WHEELCHAIR IS ANY WIDER THAN 76CM PLEASE CONTACT THE FRONT OF HOUSE MANAGER FOR FURTHER GUIDANCE ON ACCESS/ DIMENSIONS IN THE BUILDING
  • The RSE has its own wheelchair which delegates can use when appropriate i.e. in the case that a person’s wheelchair is too wide we can offer the choice to be transferred to the RSE wheelchair.
  • Should you wish to transfer from your wheelchair into a standard seat, please do let us know.
  • All rooms in the building are wheelchair accessible with the exception of the Lower Gallery.
  • A unisex disabled toilet is available on the Ground Floor, beside the main lift.
  • There is no disabled parking space available on George Street, but taxis and cars may pull and park for a short period of time in front of the entrance of the building.

Facilities for people with visual impairment

  • Guide dogs are welcome throughout the building. Seats are normally not allocated but if you attend an event in the Lecture Theatre and wish to seat at the aisle, please contact us for provisions to be made.
  • Our programme of Events may be available upon request in large print or Braille, please contact the events assistant for more information.

Facilties for people with hearing impairment

  • An Induction loop is fitted in the Lecture theatre, Wellcome Rooms, Upper Gallery, Swann room and Reception. Please remember to use the “T” switch on hearing aids. A mobile system is available at Reception for one-on-one activities.
  • The RSE will also take all reasonable steps to provide additional facilities and help if required. When required, please contact RSE staff through RSE Reception.

Since February 2015, Saltire Hospitality Ltd has provided the catering services for the RSE Venue.

The RSE is delighted to be working in partnership with Saltire in continuing to provide high quality catering to our customers.

Saltire Hospitality is an award-winning Edinburgh based catering company, providing bespoke catering and hospitality services to this truly exquisite and flexible venue.  They can carefully tailor a package to meet your specific requirements using the freshest Scottish produce, coupled with a seamless service – the perfect combination.

Further  information about Saltire – www.saltirehospitality.co.uk


We can offer timeless elegance combined with modern audio-visual facilities in stunning spaces, flexible enough to suit any event. Our Lecture Theatre comes fully AV equipped and we can provide AV Equipment & Technician Support Services in all our rooms.

Enquire now


The Foundation and the Royal Society of Edinburgh recognise the sustainability issues related to waste, water and energy management, and are committed to taking all reasonable practicable measures to contribute to a sustainable environment.

To help us achieve this we would very much appreciate the help of visitors to the building. You can help us by:

  • Recycling any waste – none of our conference / meeting rooms have any waste disposal units. These are located at different stations throughout the building. Our staff would be happy to show you where these are, or to arrange for any waste you have to be moved to a station.
  • Switching off the lights – only use the lights if you absolutely have to, and if you see one on that’s not needed, switch it off.
  • Turning down the heating – if the room you are in is too warm turn down the heating, or ask one of our staff to do so.
  • Saving water – only use what you need and minimise the length of time you let a tap run.

Thank you for your help. A small amount of effort by you will help us make a big contribution.


Events

Download PDF version for Events

Weddings

Download PDF version for Weddings

Procedure for Checking USB Sticks

One of the most common ways for virus/malware to be transmitted is through the use of USB sticks. A virus can affect computers in many different ways: from slowing down the operations and targeting and corrupting data to the worst case scenario of bringing the whole system down. It can cause a significant amount of damage to our systems, be major disruption to our IT operation and can be costly. In order to protect our systems and equipment, and the equipment of users of our systems, we need to limit our exposure to any viruses. Therefore we operate a system to check that all USB sticks to be used on RSE IT equipment are virus free before they are used.

Download Procedure