Venue Co-ordinator

Permanent Contract of Employment
Starting salary £22,432
35 hours per week
Regular work will be required outwith normal hours

The Royal Society of Edinburgh, Scotland’s National Academy is an educational charity that provides public benefit throughout Scotland through a diverse range of activity including awarding research funding, informing public policy and delivering events across Scotland to inspire knowledge and learning. The RSE has an exciting opportunity for a new Venue Co-ordinator to support the team responsible for the hiring and use of the RSE Venue.

Working closely with, and reporting to the Venue Manager, your key tasks in this role will be to:

• To coordinate and supervise the delivery of Venue hires and the provision of related services

• To maintain Venue booking system and records

• To co-ordinate rooms set up support

• To support the sales and marketing of activities of the Venue

• As and when required, to undertake/support any other Venue related administrative tasks and/or reception duties


The successful candidate will have previous experience working in Venue/Conference Centre environment; excellent administrative, communication, customer and; IT (database entry especially) and problem-solving skills; be a team player with the ability to network; and the ability to work under pressure and use his/her own initiative.


To apply for the role, download the application pack and send your completed application form to as soon as possible, and before the closing date.

The closing date for application is 5 pm on Monday 7 May 2018.
Interviews will be held on 16/05/2018
Starting date – 11/06/2018

If you have any questions, please contact us at

Workplace Benefits

The RSE is an equal opportunities employer, offering equality of working practices and procedures.

We aim to:

  • Accept and treat individuals fairly
  • Respect differences
  • Promote and encourage diversity and equality of opportunity
  • Address any harassment, victimisation, bullying or discrimination reported

We do not tolerate harassment, victimisation, bullying or discrimination.

The RSE strives to provide a working environment which supports the well-being of its staff and is committed to:

  • Developing policies around TOIL, flexible working and family/maternity/paternity/adoption leave
  • Promoting awareness and understanding of health-related issues in the work-place
  • Providing regular, confidential health checks for staff and access to occupational health services when appropriate
  • Offering first aid for baby and child training to new parents
  • Maintaining the Healthy Working Lives Silver Award and working towards obtaining a Gold accreditation
  • Organising cycle trips at the weekends

The RSE is committed to the development of its staff and encourages life-long learning.

Attendance at external training is supported and funding for personal development (up to 100% for requests relating directly to work and 50% for further professional qualifications) is provided. In addition, the RSE organises an annual Learning at Work week where staff are given the opportunity to share and develop existing skills and knowledge.

In addition to the salary paid, the RSE offers generous employee benefits which include:

  • The opportunity to become a member of the Aviva Pension Fund;
  • 30 days annual leave plus 9 days Public Holidays;
  • An interest free loan for public transport tickets;
  • Social clubs such as Book Club, Scone Club and Running Club;
  • A give-as-you-earn scheme;
  • Training opportunities;
  • Yearly health checks;
  • Childcare vouchers.

The RSE is occasionally able to offer opportunities for paid work placements or internships through Adopt an Intern. These are mutually beneficial as they enable:

  • Students to gain work experience and networking opportunities;
  • The RSE to gain fresh new ideas and support with projects which may otherwise remain abandoned;
  • Current staff to develop communication, organisational, team-working, mentoring and leadership skills.