RSE Saltire Facilitation Workshop Awards

Funding area: Arts and Humanities, Career Development, International, Science, Technology, Engineering, Maths and Medicine (STEMM), Social Sciences

Deadline extended for RSE Saltire Research Awards: Monday 26 July at 12:00.

The Royal Society of Edinburgh, in collaboration with the Scottish Funding Council and the Scottish Government, is pleased to invite applications for the RSE saltire facilitation workshop awards.

The RSE saltire facilitation workshop awards are designed to encourage Scotland – EU collaborative investigation into a research proposition at an early stage of development. A Workshop is regarded by the RSE as “the coming together of scholars at the early stage of planning to develop collaborative research.” This award is to encourage and support a range of colloquia to advance exploration of the topic and develop bids between Scottish and EU researchers (e.g. for Horizon Europe): a single event sharing completed or advanced research is not eligible under this scheme.

 

Applicant eligibility

  • The awards are open to applications from Principal Investigators from all academic disciplines and all career stages who are eligible as one of the following:
    • a full or part-time academic in any academic discipline who are tenured and/or salaried staff of a Higher Education Institution (HEI), Research Institute (RI) or Cultural Institution in Scotland. Applicants must be on open-ended, continuing, or fixed term contracts which extend beyond the end-date of the envisaged grant period. The RSE grant cannot be used to extend an applicant’s contract.
    • a retired academic in any academic field who retains demonstrable links with a Scottish Higher Education or Cultural Institution with a demonstrable commitment to teaching and research within that institution.
    • a full or part-time practitioner or research-active member of staff in any academic field employed by a Scottish Cultural Institution with a demonstrable commitment to teaching and research within that institution.
  • Applicants on short or fixed-term contracts should ensure their contracts extend for at least three months after the end of the proposed project. Early Career Researchers on staged contracts to permanent lectureship positions are eligible but must be in contract for the duration of the award.
  • Joint applications are accepted where there is evidence of the partners having worked together successfully previously to bring together complementary skills and expertise.
  • Collaborations must involve both Scottish and EU Higher Education Institutions (see general terms and conditions for definitions of country eligibility) or Research Institutes or Cultural Institutions and may involve practitioners, policy makers, R&D centres or the innovative business or industry sectors.
  • A new application will not be considered when a report on a previous RSE grant is overdue.
  • Postdoctoral Fellows are not eligible.

 

Project eligibility

  • Applicants may submit only one proposal to each scheme (Research Workshops or Research Network). If an applicant applies to more than one scheme, the applications must be for different projects. Applicants submitting to more than one scheme should ensure that they detail how they will manage their time on all projects if each is successful. Applicants should apply to the scheme best suited to the proposed project.
  • RSE saltire facilitation awards can be held in any discipline or subject area.
  • RSE saltire facilitation workshops awards are funded for up to 12 months.

 

Application process

The funding is open for applications; applicants are required to:

  1. Optional: From Tuesday 8 June, download an offline version of the RSE saltire facilitation awards application form. This can be used for reference for the online application opening on Monday 28 June. Please note if you choose to fill out this form you will be able to copy and paste the details into the final application.
  2. Create a profile on the RSE CiviCRM, or log in using your existing details
  3. Access the RSE saltire facilitation awards online application.
  4. Complete the details to submit your online application form by Monday 26 July, 12:00
  5. Upload as part of the online form a statement of support from your head of department and an institutional statement of support and if you are undertaking your research at a different institution to the one from where you are usually employed a statement of support from that institution.
  6. Arrange for two referee forms to be sent to the RSE [email protected] by Monday 26 July 2021, 12:00. These are available to download from the resources below.
  7. Successful applications should have a start date between Wednesday 1 September 2021- Tuesday 31 March 2022

 

Resources for applicants

RSE saltire research awards general terms and conditions (PDF, 222kb)

RSE saltire facilitation awards terms and conditions (PDF, 223kb)

RSE saltire facilitation awards application form (Doc, 112kb)

Register on RSE CiviCRM to apply

RSE saltire facilitation awards online application

RSE saltire research award referee form (Doc, 41.4kb)

 

Contact us

For more information regarding the award, please contact the Research Awards team on [email protected].

Fund deadline passed

This fund is currently closed for applications.

Fund value

£10,000

Fund duration

12 months

Additional information


Head of department contact details

Applicants should enter the details of their current HEI institution Head of Department (For example, an applicant from the University of Edinburgh, hoping to carry out research in the University of Paris for the award, should put the details of their current Head of Department from the University of Edinburgh).

 

Research office contact

Applicants should enter the details of a member of the Research Office in their current HEI institution (For example, an applicant from the University of Edinburgh, hoping to carry out research in the University of Paris for the award, should put the details of a member of the Research Office team from the University of Edinburgh).

 

Finance office contact

The award money for a successful applicant will be paid to the Scottish HEI involved in the application. Therefore, applicants should list down the contact details of someone from the Scottish HEI Finance office. (For example, if a successful applicant from the University of Paris is to carry out research in the University of Glasgow for the award, they should put the finance details of a member of the University of Glasgow Finance Office).

 

Referee details

We ask that the referees are not recent collaborators or members of the applicant’s own institution. In addition, the referees should be from two different institutions.

 

The award applications require three letters of support per applicant

  • Institutional letter of support from applicant’s current HEI – The Institutional Statement of Support should be from the Research Office, stating that they have read the application and agree that if an RSE Award is granted to and accepted by the applicant, this institution will be bound by the Regulations, will provide the necessary facilities, and will administer the Award. (For example, an applicant from the University of Stirling, wanting to conduct a project at the University of Bergen for the award, would need 1 letter of support from their current HEI – the University of Stirling).
  • Institutional letter of support from exchange partner HEI – The Institutional Statement of Support should be from the Research Office, stating that they have read the application and agree that if an RSE Award is granted to and accepted by the applicant, this institution will be bound by the Regulations, will provide the necessary facilities, and will administer the Award. (For example, an applicant from the University of Stirling, wanting to conduct a project at the University of Bergen, would need 1 letter of support from their ‘host’ institution – the University of Bergen).
  • Head of department letter of support – This letter of support should be written by your current HEI Head of Department. We ask that it includes details of the suitability of the applicant, the impact of the proposed package of work, and their support for this. They must also state that they have read the application, agree that if an RSE Award is granted to and accepted by the applicant, this institution will be bound by the Regulations, will provide the necessary facilities, and will administer the Award.

 


Applicants should read these terms and conditions carefully alongside the relevant terms and conditions for each award before completing and submitting their application.

 

THE ROYAL SOCIETY OF EDINBURGH (RSE)

As Scotland’s National Academy, the Royal Society of Edinburgh (RSE) supports high-quality academic research and public engagement activities. The RSE delivers upon its mission ‘to promote the Advancement of Learning and Useful Knowledge’ by supporting academic researchers, practitioners and policy makers, and in assisting the development, dissemination and deployment of research. The RSE’s Saltire Research Awards Programme sits within, and delivers to, this overall mission.

APPLICATION PROCESS AND CRITERIA

  • Final applications must be made through the RSE’s online Content Relationship Management (CRM) system.
  • The majority of applications require supporting references; applications without a reference where required will not be accepted.
  • It is possible to submit a revised version of a previous unsuccessful application. If doing so, the applicant needs to articulate clearly the key change(s) made to the application.

START DATE

  • Awards must start between Wednesday 1 September 2021 – Tuesday 31 March 2022.

COUNTRY ELIGIBILITY

  • All EU Member States (including EEA and EFTA)
    • EU Member States: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Spain, Slovakia, Slovenia, Sweden.
    • EEA/EFTA States: Iceland, Liechtenstein, Norway, Switzerland.
  • Excludes Faroe Islands, rUK nations, and Jersey/Guernsey/Isle of Mann.

DEFINITIONS

  • Early Career Researcher (ECR): ECR applicants must be within seven years of the award of their PhD (from the point of successful PhD viva to the point of applying) and be within seven years of their first academic appointment (paid contract of employment which lists research or teaching as the primary role). This terminology takes no account either of an applicant’s age or current status in determining eligibility for this award. Additionally:
    • Maternity/paternity/parental/adoption leave after award of PhD of up to 18 months per child is taken into consideration. Please include the time you were away from work on maternity/paternity/adoption leave in the section ‘career history’;
    • Documented periods of leave for other reasons, i.e. long-term medical absence, will also be taken into consideration.
  • Senior-career: academics who are normally beyond 15 years from the award of their doctorate. This terminology takes no account of either an applicant’s age or current status in determining eligibility for this award. This does not include career breaks.

SELECTION PROCESS

  • Applications will be assessed by the RSE’s assessment panels. Interdisciplinary proposals will be reviewed by more than one panel. Applications will be assessed with reference to: the quality of the proposal; its feasibility; value for money; the outputs proposed and the likely impact of the research; and the fit to the call’s objectives. Any additional assessment criteria area listed per individual Award terms and conditions.

ACCEPTANCE OF TERMS AND CONDITIONS

  • By signing the application form and accepting any grant offer letter, the host institution and the applicant agree to be bound by the standard terms and conditions as well as the grant specific terms and conditions. Both the funder and the Royal Society of Edinburgh shall be entitled to enforce these terms and conditions.The length of the awards will not be extended for successful candidates who are in part-time posts; the award will remain fixed in line with the period of award approved for funding.
  • Award acceptance should be completed as requested in the award letter. The maximum length of extension the RSE offers is an additional 25% of the time initially identified for the project.
  • RSE is not liable for any costs incurred before an award is fully accepted. Major changes to an awarded project/deviating from the initial objectives must be notified and agreed by the RSE. The reallocation of major funds where reasonable to harness relevant opportunities or counter under- and over-spends must be agreed with the RSE.

PAYMENT OF GRANT

  • The award is paid by the RSE to the host institution which will pay the awardees against the RSE list of approved expenses/eligible costs, based on the amount awarded.
  • Payment to the institution will be made in arrears on receipt of an invoice, either at interim or final reporting periods.
  • Payment will be subject to satisfactory performance and adherence to the Terms and Conditions governing the specific award. A percentage of payment may be withheld from the institution if the award holder fails to meet the requirements of the award described in the Terms and Conditions, including the meeting and reporting requirements. In accepting the award, the Host Institution is expected to have in place policies covering misconduct together with procedures that would be applied should the award holder fail to abide by them. The RSE adopts the UK Research Integrity Office (www.ukrio.org) Code of Practice. Full Codes of Conduct can be found at www.rse.org.uk/codes-of-conduct/.

EXTENSION AND PROJECT CHANGES

  • The RSE would expect to be consulted on, and informed of any changes to, the proposed project following approval of the application where these changes are likely to adversely affect the research project funded. Failure to consult the RSE about significant changes could result in funding being withdrawn or restricted as to full payment.
  • If the project has for any reason to be cancelled, the RSE will seek reimbursement of any funds held by the host institution.
  • It is not possible to carry forward unspent funds beyond the project end-date.
  • The length of the awards will not be extended for successful candidates who are in part-time posts; the award will remain fixed in line with the period of award approved for funding.
  • In exceptional circumstances, no-cost extensions may be granted where justified in the submitted extension request form. Please note that a precise new end date will be required. Normally, the RSE offers no-cost extensions on projects only in the following circumstances:
    • Staff: maternity, paternity, adoption, shared parental or paid sick leave; bereavement; change of caring responsibilities; extended jury service; changes from full-time to part-time employment.
    • Non-Staff: major equipment failures; major laboratory/building issue; unforeseen problems with specimen/sample/data collection; unforeseen problems over ethical approval or permits; non-availability of facilities essential to the project.
  • We will consider requests where they are necessary to enable the objectives of the original award to be completed and where the work can be completed in the additional time awarded. We do not allow no-cost extensions to use unspent funds on work not specified in the original application or additional outputs to be completed; invoices to be received while the grant is live (invoices for spend occurring during the grant duration can be received in period between the end date of the grant and the Final Expenditure Statement due date); attendance at additional conferences unless a case is made for the enhanced impact this would create; extensions to make linked projects finish together.
  • The maximum length of extension the RSE offers is an additional 25% of the time initially identified for the project.
  • The RSE’s policy is in line with the UKRI policy on extensions. The RSE reserves the right to request additional evidence in support of any case made for an extension.
  • Major changes to an awarded project/deviating from the initial objectives must be notified and agreed by the RSE. The reallocation of major funds where reasonable to harness relevant opportunities or counter under- and over-spends must be agreed with the RSE.
  • All expenses must remain in accordance with our eligible costs; this includes the 10% normal limit on dissemination costs.
  • Should an award holder move institutions they will need advance approval from RSE to transfer the award. Awards can only be transferred to other eligible institutions. Awards cannot be transferred between individuals/projects. In exceptional circumstances, providing a co-applicant meets all the eligibility criteria a grant may be transferred from the principal investigator to a co-applicant to ensure completion of the project. This would need to be agreed with the RSE.

REPORTING

  • Awardees are required to submit a final report within three months of the end period. Any additional financial reporting terms and conditions are specified for each call in separate documentation.
  • The report should:
    • outline the progress relative to the research programme and outcomes indicated in the original application;
    • set out the main research objectives;
    • provide a list of all outputs and planned or implemented impact activities, e.g. publications produced (or in progress), conference presentations, collaborations etc.;
    • include a non-confidential executive summary.
  • The RSE should be informed of any publications, further collaborations, funding etc. resulting from the awards. The RSE is pleased to receive copies of publications and reserves the right to seek further follow-up reports where necessary and to seek information from the awardee after the end of the grant for evaluation purposes.
  • All reports should be submitted to the RSE using the template report form that will be provided when the offer of an award is made.
  • An award holder may not submit a new application to the RSE until all reporting on previous RSE awards have been submitted to the RSE and approved as satisfactory.

FINAL FINANCIAL REPORTING

  • Within one month of the completion of the award, the host institution must submit a final statement of expenditure to the RSE. The statement must be on headed paper, detail the amount awarded, the amount spent, and be signed off by a senior member of the award finance team at the host institution. Invoices should be addressed to the RSE and submitted to [email protected].
  • Any additional financial reporting terms and conditions are specified for each call in separate documentation.

REVIEW OF REPORTS

  • Reports will be sent by the host institution to the RSE Research Awards Officer(s) to be checked for accuracy.
  • Should a report not be submitted by the due date, or if it be deemed incomplete or unsatisfactory, the recipient of the award will be invited either to submit the report within two weeks or to revise the report in line with the assessors’ comments.
  • If the report is still not forthcoming, or if the RSE Research Awards Officer(s) continues to be dissatisfied with the report, the RSE reserves the right to withhold payment of the grant and request refund of payment made. In such circumstances, the RSE Research Awards Officer(s) will issue a letter to the head of the institution in which the recipient of the award is based, listing the recipient of the award, and applying the appropriate financial penalty.

PUBLICATIONS, DISSEMINATION AND EVALUATION

  • Any publications or other outputs arising from the research funded by the award would be expected to acknowledge the RSE Saltire Research Award’s support. There is an ‘expectation’ that any presentation should, where possible, acknowledge RSE funding. The RSE Research Awards Officer(s) can provide an institutional logo.
  • Any events organised must be outwith the RSE’s and Young Academy of Scotland’s own programme of meetings.
  • The RSE does not make any claim to IPR ownership from grant applications. The IPR generated from the project work under the RSE grant belongs to the host/employing University (depending on the contractual arrangements governing researcher’s work) along with all publication rights.
  • For evaluation purposes, awardees may be expected, after completion of their period of tenure, to participate in reviews and studies to evaluate the effectiveness and impact of the RSE award. The RSE reserves the right to seek further follow-up reports where necessary and to seek information from the awardee after the end of the grant.

ADDITIONAL TERMS AND CONDITIONS

  • If a material change in the applicant’s circumstances should occur after submitting the application, details should be notified by email to the RSE Research Awards Officer(s).
  • RSE Committee members are not permitted to apply for funding from an award scheme for which they serve on the Committee. Committee members who wish to apply should step down from their post first.

POLICIES FOR ACCEPTABLE RESEARCH CONDUCT

  • The host institution must have robust safeguarding policies in place to protect vulnerable groups (see Scottish Government’s Protecting Vulnerable Groups Membership Scheme). The host institution must also have in place clear processes which must be followed if it becomes aware of specific incidents, including referral to the relevant authorities where necessary.
  • The grant must be managed and carried out in compliance with all relevant legal codes of practice including health and safety, ethical guidance, and regulatory requirements.
  • If a grant involves the use of animals the relevant regulations in the UK Animals (Scientific Procedures) Act 1986 and its subsequent amendments must be adhered to.
  • Appropriate insurance must be provided by the awardees employing/host institution to carry out the research.

TRAVEL

  • Please ensure you are aware of any visa requirements and travel restrictions for research-related visits; if you have not already done so please refer to the Foreign and Commonwealth Office (FCO) Travel Advice website: www.fco.gov.uk.
  • Throughout the duration of the funded project, Scottish and UK Government, and appropriate in-country EU, legislation and guidelines for Covid19-safe contact and travel must be observed.
  • The RSE Saltire Research Awards Programme supports mobility of ideas then mobility of people and encourages awardees to submit contingency plans around travel, to facilitate virtual working/ collaboration, as part of their application.

CONTACT US

Please direct enquiries to: [email protected].


These are the terms and conditions of the RSE Saltire Facilitation Awards. Applicants should read these carefully, as well as the general terms and conditions, before completing and submitting their application.

THE ROYAL SOCIETY OF EDINBURGH (RSE)

As Scotland’s National Academy, the Royal Society of Edinburgh (RSE) supports high-quality academic research and public engagement activities. The RSE delivers upon its mission ‘to promote the Advancement of Learning and Useful Knowledge’ by supporting academic researchers, practitioners and policy makers, and in assisting the development, dissemination and deployment of research. The RSE’s Saltire Research Awards Programme sits within, and delivers to, this overall mission.

OVERVIEW OF SCHEMES

  • Research Workshops are designed to encourage Scotland – EU collaborative investigation into a research proposition at an early stage of development. A Workshop is regarded by the RSE as “the coming together of scholars at the early stage of planning to develop collaborative research.” This award is to encourage and support a range of colloquia to advance exploration of the topic and develop bids between Scottish and EU researchers (e.g. for Horizon Europe): a single event sharing completed or advanced research is not eligible under this scheme. Max £10,000 over 12 months.
  • Research Networks are designed to create and/or to consolidate collaborative Scotland – EU partnerships over a two-year period. ‘Partnerships’ may be defined in a range of ways and may involve collaboration between colleagues in different disciplines and institutions. The award may be used to expand the activities of existing Research Workshops, or to initiate new projects and develop bids between Scottish and EU researchers (e.g. for Horizon Europe). Evidence of previous successful collaborative work amongst the participants will be an advantage. Any events organised must be outwith the RSE’s and Young Academy’s own programme of meetings. Max £20,000 over 24 months.

APPLICANT ELIGIBILITY

  • The awards are open to applications from Principal Investigators from all academic disciplines and all career stages who are eligible as one of the following:
    • a full or part-time academic in any academic discipline who are tenured and/or salaried staff of a Higher Education Institution (HEI), Research Institute (RI) or Cultural Institution in Scotland. Applicants must be on open-ended, continuing, or fixed term contracts which extend beyond the end-date of the envisaged grant period. The RSE grant cannot be used to extend an applicant’s contract.
    • a retired academic in any academic field who retains demonstrable links with a Scottish Higher Education or Cultural Institution with a demonstrable commitment to teaching and research within that institution.
    • a full or part-time practitioner or research-active member of staff in any academic field employed by a Scottish Cultural Institution with a demonstrable commitment to teaching and research within that institution.
  • Applicants on short or fixed-term contracts should ensure their contracts extend for at least three months after the end of the proposed project. Early Career Researchers on staged contracts to permanent lectureship positions are eligible but must be in contract for the duration of the award.
  • Joint applications are accepted where there is evidence of the partners having worked together successfully previously to bring together complementary skills and expertise.
  • Collaborations must involve both Scottish and EU Higher Education Institutions (see general terms and conditions for definitions of country eligibility) or Research Institutes or Cultural Institutions and may involve practitioners, policy makers, R&D centres or the innovative business or industry sectors.
  • A new application will not be considered when a report on a previous RSE grant is overdue.
  • Postdoctoral Fellows are not eligible.

PROJECT ELIGIBILITY

  • Applicants may submit only one proposal to each scheme (Research Workshops or Research Network). If an applicant applies to more than one scheme, the applications must be for different projects. Applicants submitting to more than one scheme should ensure that they detail how they will manage their time on all projects if each is successful. Applicants should apply to the scheme best suited to the proposed project.
  • RSE Saltire Facilitation Awards can be held in any discipline or subject area.
  • RSE Saltire Facilitation Workshop Awards are funded for up to 12 months. RSE Saltire Facilitation Network Awards are funded for up to 24 months.

FUNDING

  • The following costs are eligible for funding, but vary between each award:
Type of cost Research workshop Research network
Travel Yes Yes
Event cost Yes Yes
Administration assistance No Yes
Library fees, illustration permissions, copyright fees, photographic services. No Yes
Costs associated with disseminating results arising from the project Yes Yes
Field work expenses Yes Yes
Online event Yes (AC – Yes) Yes (AV – Yes)
    • Travel: international and local; rate – economy or equivalent booked well in advance; including Tourist Tax; visa; accommodation; and subsistence.
      • Research Workshops: Yes, for organisers and speakers to attend the events organised.
      • Research Network: Yes, to archives, libraries, performances, exhibitions, conferences etc. by the participants.
    • Event costs: post-event speaker dinner; venue/room hire (expectation that host institute will contribute. Costs should be no more than equivalent-sized rooms at the RSE); Catering; AV hire; Professional photographic services; Filming and editing; Interpreters (e.g. BSL); Event materials (fliers, posters, brochures, banners, delegate packs); Publicity; Receptions (excluding alcohol costs); Up to 10% of event costs can be allocated to making the delivery of the event more accessible and inclusive. These funds are for delivery of the event. Not for upgrading infrastructure.
    • Administration assistance (hourly or daily basis). This included research assistants.
    • Library fees, illustration permissions, copyright fees, photographic services.
    • Costs associated with disseminating results arising from the project – through publication or presentation at specialist conferences, Dissemination costs are normally up to a maximum of 10% of the requested budget.
    • Field work expenses.
    • Online event (including live captioning and BSL interpreters, software licence for award holder. (online participant fees, laptops and other video equipment will not be included).
  • The following costs are not eligible for funding:
    • Insurance costs such as Travel;
    • Medical expenses;
    • Computer hardware;
    • Bench fees;
    • Laboratory costs;
    • Departmental costs;
    • Excess baggage costs ;
    • Expenses related to accompanying dependents;
    • Contributions towards salaries (except for business support for administration for the Network award only);
    • Participation fees;
    • Alcohol costs;
    • Professional copy-editing;
    • Subventions for publishing;
    • Taxis to all Scottish airports;
    • Replacement staff time;
    • Equipment;
    • Translation services and transcription of interviews;
    • Assistance with publication costs (in the form of guarantee against loss or for illustrative material) ;
    • Computing – specialist licenses;
    • Essential consumables (including Animal purchase & maintenance)
    • Animal and plant licence fees.
  • Please also note:
    • Where travel costs are concerned, advantage should be taken of any discount or concessionary fares available.
    • Applicants are strongly encouraged to consider low carbon options such as online events and to justify fully any stated travel needs.
    • Advantage should be taken of appropriate inexpensive accommodation available if relevant to the application.
    • Full employment costs cannot be provided.
    • Full Economic Costs are not provided.
  • An RSE Saltire Facilitation Award may be topped up by an awardee’s institution.
  • Throughout the duration of the funded project, Scottish and UK Government, and appropriate in-country EU, legislation and guidelines for Covid19-safe contact and travel must be observed.

CONTACT US

Please direct enquiries to: [email protected].