RSE Research Workshop Grants

Funding area: Arts & Humanities, Career Development, Science, Technology, Engineering & Mathematics (STEM), Social Sciences

RSE Research Workshop Grants are designed to encourage collaborative investigation into a research proposition at an early stage of development. A Workshop is regarded by the RSE as “the coming together of scholars at the early stage of planning to develop collaborative research.” This award is to encourage and support a range of colloquia to advance exploration of the topic: a single event sharing completed, or advanced research is not eligible under this scheme.

 

Applicant eligibility

  • The award is open to applications from Principal Investigators from all academic disciplines and all career stages who are eligible as one of the following:
    • full or part-time academic in any academic discipline and are tenured and/or salaried staff of a Higher Education Institution (HEI), Research Institute (RI) or Cultural Institution in Scotland. Applicants must be on open-ended, continuing, or fixed term contracts which extend beyond the end-date of the envisaged grant period. The RSE grant cannot be used to extend an applicant’s contract.
    • a retired academic in any academic field who retains demonstrable links with a Scottish Higher Education or Cultural Institution with a demonstrable commitment to teaching and research within that institution.
    • a full or part-time practitioner or research-active member of staff in any academic field employed by a Scottish Cultural Institution with a demonstrable commitment to teaching and research within that institution.
  • Applicants on short or fixed-term contracts should ensure their contracts extend for at least three months after the end of the proposed project. Early career researchers on staged contracts to permanent lectureship positions are eligible but must be in contract for the duration of the award.
  • Joint applications are accepted for the RSE Research Workshop Grants where there is evidence of the partners having worked together successfully previously to bring together complementary skills and expertise.
  • Collaborations may be between Scottish or overseas Higher Education Institutions and/or practitioners, policy makers and Cultural Institutions provided that: the lead applicant is based in Scotland; the key principles of the awards scheme are recognised; and the application is interdisciplinary.
  • A new application will not be considered when a report on a previous RSE grant is overdue.
  • Postdoctoral Fellows are not eligible.

 

Project eligibility

  • Applicants may submit only one proposal to each scheme (Small Grants, Research Workshops or Network Grants). If an applicant applies to more than one scheme, the applications must be for different projects. Applicants submitting to more than one scheme should ensure that they detail how they will manage their time on all projects if each is successful. Applicants should apply to the scheme best suited to the proposed project.
  • The RSE Research Workshop Grants can be held in any discipline or subject area.
  • The RSE Research Workshop Grants are funded for up to 12 months.

 

Application process

The funding will open for applications from Thursday 13 May 2021; applicants are required to:

  1. Create a profile on the RSE CiviCRM, or log in using your existing details
  2. Once into your profile, access the online application.
  3. Complete the details on the online application form.
  4. Upload as part of the online form a statement of support from your head of department, an institutional statement of support and letters of support from any co-applicants.
  5. Arrange for two referee forms to be sent to the RSE [email protected] by Thursday 1 July 2021, 12:00. These are available to download from the resources below.
  6. Successful applications should have a start date between Monday 1 November 2021 – Saturday 30 April 2022.

 

Resources for applicants

RSE Research Workshop Grants terms and conditions (PDF, 179kb)

RSE Research Awards general terms and conditions (PDF, 185kb)

Register on RSE CiviCRM to apply

RSE Research Workshop Grants online application

RSE referee form (Doc, 42kb)

 

Contact us

For more information regarding the award, please contact the Research Awards team on [email protected].

Fund deadline

July 1, 2021 12:00 pm

Fund value

£10,000

Fund duration

12 months

Additional information


These are the terms and conditions of the RSE Small Grants, Research Workshops and Networks. Applicants should read these carefully, as well as the General Terms and Conditions, before completing and submitting their application.

The Royal Society of Edinburgh (RSE)

As Scotland’s National Academy, the Royal Society of Edinburgh (RSE) supports high-quality academic research and public engagement activities. The RSE delivers upon its mission ‘to promote the Advancement of Learning and Useful Knowledge’ by supporting academic researchers, practitioners and policy makers, and in assisting the development, dissemination and deployment of research. The RSE’s Research Awards Programme sits within, and delivers to, this overall mission.

 

Overview of schemes

Small Grants are designed to support personally conducted high-quality research. The awards are available to cover eligible costs arising from a defined research project. They are designed to encourage high-quality research and academic innovation and, where possible, to integrate with the overall programme of awards such that successful applications may lead to future bids for Workshop or Network funding, or act as preliminary investigations for other larger research grants. Max £5k over 1 year.

Research Workshops are designed to encourage collaborative investigation into a research proposition at an early stage of development. A Workshop is regarded by the RSE as “the coming together of scholars at the early stage of planning to develop collaborative research.” This award is to encourage and support a range of colloquia to advance exploration of the topic: a single event sharing completed or advanced research is not eligible under this scheme. Max £10k over 1 year.

Research Networks are designed to create and/or to consolidate collaborative partnerships over a two-year period. ‘Partnerships’ may be defined in a range of ways and may involve collaboration between colleagues in different disciplines and institutions. The award may be used to expand the activities of existing Research Workshops, or to initiate new projects. Evidence of previous successful collaborative work amongst the participants will be an advantage. Any events organised must be outwith the Society’s and Young Academy’s own programme of meetings. Max £20k over 2 years.

Applicant Eligibility
The awards are open to applications from Principal Investigators from all academic disciplines and all career stages who are eligible as one of the following:

  • a full or part-time academic in any academic discipline and are tenured and/or salaried staff of a Higher Education Institution (HEI), Research Institute (RI) or Cultural Institution in Scotland. Applicants must be on open-ended, continuing, or fixed term contracts which extend beyond the end-date of the envisaged grant period. The RSE grant cannot be used to extend an applicant’s contract.
  • a retired academic in any academic field who retains demonstrable links with a Scottish Higher Education or Cultural Institution with a demonstrable commitment to teaching and research within that institution.
  • a full or part-time practitioner or research-active member of staff in any academic field employed by a Scottish Cultural Institution with a demonstrable commitment to teaching and research within that institution.

Applicants on short or fixed-term contracts should ensure their contracts extend for at least three months after the end of the proposed project. Early career researchers on staged contracts to permanent lectureship positions are eligible but must be in contract for the duration of the award.

Joint applications are accepted for the Research Workshops and Networks where there is evidence of the partners having worked together successfully previously to bring together complementary skills and expertise.

Collaborations may be between Scottish or overseas Higher Education Institutions and/or practitioners, policy makers and Cultural Institutions provided that: the lead applicant is based in Scotland; the key principles of the awards scheme are recognised; and the application is interdisciplinary.

A new application will not be considered when a report on a previous RSE grant is overdue.

Postdoctoral Fellows are not eligible.

Project Eligibility

Applicants may submit only one proposal to each scheme (Small Grants, Research Workshops or Network Grants). If an applicant applies to more than one scheme, the applications must be for different projects. Applicants submitting to more than one scheme should ensure that they detail how they will manage their time on all projects if each is successful. Applicants should apply to the scheme best suited to the proposed project.

The RSE Small Grants, Research Workshops and Network Grants can be held in any discipline or subject area.

Small Grants and Research Workshops are funded for up to 12 months. Networks are funded for up to 24 months.

 

Funding

The following costs are eligible for funding, but vary between each award, refer to Appendix A.

  • Travel: international and local; rate – economy or equivalent booked well in advance; including Tourist Tax; Visa; Accommodation; and Subsistence
    • Small Grants: Yes, to archives, libraries, other repositories, conferences, colloquia and workshops and visits to, or from, scholars with significant academic reputations in the applicant’s discipline.
    • Research Workshop: Yes, for organisers and speakers to attend the events organised.
    • Network: Yes, to archives, libraries, performances, exhibitions, conferences etc. by the participants.
  • Event costs: Post-event speaker dinner; Venue/room hire (expectation that host institute will contribute. Costs should be no more than equivalent-sized rooms at the RSE); Catering; AV hire; Professional photographic services; Filming and editing; Interpreters (e.g. BSL); Event materials (fliers, posters, brochures, banners, delegate packs); Publicity; Receptions (excluding alcohol costs); Up to 10% of event costs can be allocated to making the delivery of the event more accessible and inclusive. These funds are for delivery of the event. Not for upgrading infrastructure.
  • Administration assistance (hourly or daily basis):
  • Library fees, illustration permissions, copyright fees, photographic services:
  • Translation services and transcription of interviews:
  • Assistance with publication costs (in the form of guarantee against loss or for illustrative material):
  • Costs associated with disseminating results arising from the project – through publication or presentation at specialist conferences, Dissemination costs are normally up to a maximum of 10% of the requested budget.
  • Field Work Expenses
  • Computing – Specialist Licenses
  • Essential consumables (Including Animal Purchase & Maintenance) Animal and Plant Licence Fees (where project specific):
  • Online event (including live captioning and BSL interpreters, software licence for award holder.AV [for workshops and networks only). Online participant fees, laptops and other video equipment will not be included.

The following costs are not eligible for funding:

  • Insurance costs such as Travel
  • Medical expenses
  • Computer hardware
  • Bench fees
  • Laboratory costs
  • Departmental costs
  • Excess baggage costs
  • Expenses related to accompanying dependents
    Contributions towards salaries (except for business support for administration for the Network award only)
  • Participation fees
  • Alcohol costs
  • Professional copy-editing
  • Subventions for publishing
  • Taxis to all Scottish airports
  • Replacement staff time
    Equipment

Please also note:

  • Where travel costs are concerned, advantage should be taken of any discount or concessionary fares available.
  • Applicants are strongly encouraged to consider low carbon options such as online events and to justify fully any stated travel needs.
  • Advantage should be taken of appropriate inexpensive accommodation available if relevant to the application.
  • Full employment costs cannot be provided.
  • Full Economic Costs are not provided.

An RSE Small Grant, Research Workshop and Network Grant may be topped up by an awardee’s institution.

Contact Us
Please direct enquiries to: [email protected].

 

APPENDIX A.

Type of cost Small Grant Research Workshop Research Network
Travel Yes Yes Yes
Event cost No Yes Yes
Administration
assistance
No No Yes
Library fees, illustration
permissions, copyright
fees, photographic
services
Yes No Yes
Translation services
and transcription
of interviews
Yes No No
Assistance with
publication costs
Yes No No
Costs associated
with disseminating
Yes Yes Yes
Field Work Expenses Yes Yes Yes
Computing – Specialist
Licenses
Yes No No
Essential consumables,
Animal and Plant
Licence Fees
Yes No No
Online event Yes (AV – No) Yes (AV – Yes) Yes (AV – Yes)

Applicants should read these Terms & Conditions carefully alongside the relevant Terms & Conditions for each award before completing and submitting their application.

 

The Royal Society of Edinburgh (RSE)

As Scotland’s National Academy, the Royal Society of Edinburgh (RSE) supports high-quality academic research and public engagement activities. The RSE delivers upon its mission ‘to promote the Advancement of Learning and Useful Knowledge’ by supporting academic researchers, practitioners and policy makers, and in assisting the development, dissemination and deployment of research. The RSE’s Research Awards Programme sits within, and delivers to, this overall mission.

 

Application Process and Criteria

Applications must be made through the RSE’s online Content Relationship Management (CRM) system.

The majority of applications require supporting references; applications without a reference where required will not be accepted.

It is possible to submit a revised version of a previous unsuccessful application. If doing so, the applicant needs to articulate clearly the key change(s) made to the application.

 

Selection Process

Applications will be assessed by one or more of the RSE’s assessment sub-panels. Interdisciplinary proposals will be reviewed by more than one panel. Applications will be assessed with reference to:

  • The quality of the proposal;
  • Its feasibility; value for money;
  • The outputs proposed and the likely impact of the research;
  • And the fit to the call’s objectives.

 

Acceptance of Terms and Conditions

By signing the application form and accepting any grant offer letter, the host institution and the applicant agree to be bound by the standard terms and conditions as well as the grant specific terms and conditions. Both the funder and the Royal Society of Edinburgh shall be entitled to enforce these terms and conditions.

Award acceptance should be completed as requested in the award letter.

RSE is not liable for any costs incurred before an award is fully accepted.

 

Payment of Grant

The award is paid by the RSE to the host institution which will pay the awardees against the RSE list of approved expenses/eligible costs, based on the amount awarded.

Payment to the institution will be made in arrears on receipt of an invoice, either at interim or final reporting periods.

Payment will be subject to satisfactory performance and adherence to the Terms & Conditions governing the specific award. A percentage of payment may be withheld from the institution if the award holder fails to meet the requirements of the award described in the Terms & Conditions, including the meeting and reporting requirements. In accepting the award, the Host Institution is expected to have in place policies covering misconduct together with procedures that would be applied should the award holder fail to abide by them. The RSE adopts the UK Research Integrity Office (www.ukrio.org) Code of Practice. Full Codes of Conduct can be found at https://www.rse.org.uk/codes-of-conduct/

 

Extension and Project Changes

The RSE would expect to be consulted on, and informed of any changes to, the proposed project following approval of the application where these changes are likely adversely to affect the research project funded. Failure to consult the RSE about significant changes could result in funding being withdrawn or restricted as to full payment.

If the project has to be cancelled for any reason, the RSE will seek reimbursement of any funds held by the host institution.

It is not possible to carry forward unspent funds beyond the project end-date.

The length of the awards will not be extended for successful candidates who are in part-time posts; the award will remain fixed in line with the period of award approved for funding.

In exceptional circumstances, no-cost extensions may be granted where justified in the submitted extension request form. Please note that a precise new end date will be required. Normally, the RSE offers no-cost extensions on projects ONLY in the following circumstances:

  • Staff: maternity, paternity, adoption, shared parental or paid sick leave; bereavement; change of caring responsibilities; extended jury service; changes from full-time to part-time employment
  • Non-Staff: major equipment failures; major laboratory/building issue; unforeseen problems with specimen/sample/data collection; unforeseen problems over ethical approval or permits; non-availability of facilities essential to the project.

We will consider requests where they are necessary to enable the objectives of the original award to be completed and where the work can be completed in the additional time awarded. We do not allow no-cost extensions to use unspent funds on work not specified in the original application or additional outputs to be completed; invoices to be received while the grant is live (invoices for spend occurring during the grant duration can be received in period between the end date of the grant and the Final Expenditure Statement due date); attendance at additional conferences unless a case is made for the enhanced impact this would create; extensions to make linked projects finish together.

The maximum length of extension the RSE offers is an additional 25% of the time initially identified for the project.

The RSE’s policy is in line with the UKRI policy on extensions. The RSE reserves the right to request additional evidence in support of any case made for an extension.

Major changes to an awarded project/deviating from the initial objectives must be notified and agreed by the RSE. The reallocation of major funds where reasonable to harness relevant opportunities or counter under- and over-spends must be agreed with the RSE.

All expenses must remain in accordance with our eligible costs; this includes the 10% normal limit on dissemination costs.

Should an award holder move institutions they will need advance approval from RSE to transfer the award. Awards can only be transferred to other eligible institutions. Awards cannot be transferred between individuals/projects.

 

Reporting

Awardees are required to submit a final report within three months of the end period. All reports should be submitted through the RSE CRM system and a template report form will be provided when the offer of an award is made.

The report should:

  • outline the progress relative to the research programme and outcomes indicated in the original application;
  • set out the main research objectives;
  • provide a list of all outputs and planned or implemented impact activities, e.g. publications produced (or in progress), conference presentations, collaborations etc.;
  • include a non-confidential executive summary.

The RSE should be informed of any publications, further collaborations, funding etc. resulting from the awards.

The RSE is pleased to receive copies of publications and reserves the right to seek further follow-up reports where necessary and to seek information from the awardee after the end of the grant for evaluation purposes.

All reports should be submitted through the RSE CRM system.

An award holder may not submit a new application to the RSE until all reporting on previous RSE awards have been submitted to the RSE and approved as satisfactory.

Final Financial Reporting

Within one month of the completion of the award, the host institution must submit a final statement of expenditure to the RSE. The statement must be on headed paper, detail the amount awarded, the amount spent, and be signed off by a senior member of the award finance team at the host institution. Invoices should be addressed to the RSE and submitted to [email protected] Any unspent funds will be returned to with the RSE.

Any additional financial reporting Terms and Conditions are specified for each Call in separate documentation.

Review of Reports

Reports will be sent by the host institution to the RSE Research Awards Team to be checked for accuracy (see above).

Should a report not be submitted by the due date, or if it be deemed incomplete or unsatisfactory, the recipient of the award will be invited either to submit the report within two weeks or to revise the report in line with the assessors’ comments.

If the report is still not forthcoming, or if the RSE Research Awards Team continues to be dissatisfied with the report, the RSE reserves the right to withhold payment of the grant and request refund of payment made. In such circumstances, the RSE Research Awards Team will issue a letter to the head of the institution in which the recipient of the award is based, listing the recipient of the award, and applying the appropriate financial penalty.

Publications, Dissemination and Evaluation

Any publications or other outputs arising from the research funded by the award would be expected to acknowledge the RSE’s support. There is an ‘expectation’ that any presentation should, where possible, acknowledge RSE funding. The Research Awards Office can provide an institutional logo.

Any events organised must be outwith the RSE’s and Young Academy of Scotland’s own programme of meetings.

The RSE does not make any claim to IPR ownership from grant applications. The IPR generated from the project work under the RSE grant belongs to the host/employing University (depending on the contractual arrangements governing researcher’s work) along with all publication rights.

For evaluation purposes: awardees may be expected, after completion of their period of tenure, to participate in reviews and studies to evaluate the effectiveness and impact of the RSE award. The RSE reserves the right to seek further follow-up reports where necessary and to seek information from the awardee after the end of the grant.

Additional Terms and Conditions

If a material change in the applicant’s circumstances should occur after submitting the application, details should be notified by email to the Research Awards Team.

RSE Committee members are not permitted to apply for funding from an award scheme for which they serve on the Committee. Committee members who wish to apply should step down from their post first.

 

Policies for acceptable research conduct

The host institution must have robust safeguarding policies in place to protect vulnerable groups (see Scottish Government’s Protecting Vulnerable Groups Membership Scheme). The host institution must also have in place clear processes which must be followed if it becomes aware of specific incidents, including referral to the relevant authorities where necessary.

The grant must be managed and carried out in compliance with all relevant legal codes of practice including health and safety, ethical guidance, and regulatory requirements.

If a grant involves the use of animals the relevant regulations in the UK Animals (Scientific Procedures) Act 1986 and its subsequent amendments must be adhered to.

Appropriate insurance must be provided by the awardees employing/host institution to carry out the research.
Environmental responsibility must be considered and will be reflected upon in the assessment of your application. Your work application and proposed research should demonstrate environmental responsibility, for example, undertaking only necessary travel, low carbon forms of travel, and/or giving consideration to online meetings where possible and appropriate.

 

Travel

Please ensure you are aware of any visa requirements and travel restrictions for research-related visits; if you have not already done so please refer to the Foreign & Commonwealth Office (FCO) Travel Advice website: https://www.gov.uk/foreign-travel-advice.

 

Contact Us

Please direct enquiries to: [email protected].