RSE Joint Projects

Funding area: Arts & Humanities, Career Development, International, Science, Technology, Engineering & Mathematics (STEM), Social Sciences

The RSE Joint Projects aims to facilitate international collaboration between researchers based in Scotland with researchers overseas. For 2021, applications are invited from Scottish-based researchers to include an overseas institution of your choice as per eligibility. The RSE provides up to a maximum of £6,000 per year and up to a maximum of £12,000 over two years. The collaborating institution is expected to provide the equivalent level of funding per two-year joint project.

Applicant eligibility

  • For Scottish-based researchers
    • The Principal Investigator (PI) must be of at least postdoctoral status or equivalent
    • PI and Scottish-based collaborators must be employed by a Scottish HEI
    • Unrestricted number of participants per team. PhD students may be included; however, their international activities (travel, subsistence, etc.) cannot be funded with project money
    • Visits must take place in both directions.
  • For international researchers:
    • PI must hold a postdoctoral or equivalent degree.
    • An unlimited number of participants per team. PhD students may be included: however, their international activities (e.g., travel, daily expenses, etc.) cannot be funded with project money
    • Visits must take place in both directions.
  • An applicant can only apply once per deadline. Current Scottish-based holders of an RSE Joint Project Award are not eligible to apply. Holders of other RSE awards are eligible to apply.

 

Project eligibility

  • RSE Joint Projects can be held in all academic disciplines.
  • Applications will only be considered for bilateral, not multilateral, projects. The collaboration should be based on a single project, with two teams or individuals based in Scotland and in the partner institution. The collaboration should involve bilateral exchanges between Scotland and the partner institution.
  • Eligible International Institutions (from 2021):
    • Award period: 2 years
    • Funding: RSE provides up to a max £6,000 per year and up to a max £12,000 over two years. The collaborating institution is expected to provide the equivalent level of funding per two-year joint project.
    • Eligible costs: The grant is provided for researchers to cover travel, subsistence, and research expenses

 

Application process

The funding will open for applications from Thursday 13 May 2021; applicants are required to:

  1. Create a profile on the RSE CiviCRM, or log in using your existing details
  2. Once into your profile, access the online application.
  3. Complete the details on the online application form.
  4. Upload as part of the online form a statement of support from your head of department and an institutional statement of support. You will also be required to upload a letter of invitation from your proposed partner.
  5. Successful applications should have a start date between Monday 1 November 2021 – Saturday 30 April 2022.

 

Resources for applicants

RSE Joint Projects terms and conditions (PDF, 176kb)

RSE Research Awards general terms and conditions (PDF, 185kb)

Register on RSE CiviCRM to apply

RSE Joint Projects online application

RSE referee form (Doc, 42kb)

 

Contact us

For more information regarding the award, please contact the Research Awards team on [email protected].

Fund deadline

July 1, 2021 12:00 pm

Fund value

£12,000

Fund duration

Up to 2 years


These are the terms and conditions of the RSE International Awards: Joint Projects. Applicants should read these carefully, as well as the General Terms and Conditions, before completing and submitting their application.

 

The Royal Society of Edinburgh (RSE)

As Scotland’s National Academy, the Royal Society of Edinburgh (RSE) supports high-quality academic research and public engagement activities. The RSE delivers upon its mission ‘to promote the Advancement of Learning and Useful Knowledge’ by supporting academic researchers, practitioners and policy makers, and in assisting the development, dissemination and deployment of research. The RSE’s Research Awards Programme sits within, and delivers to, this overall mission.

 

RSE International Awards: Joint Projects

Their purpose is to facilitate international collaboration between researchers based in Scotland with researchers overseas. They are available with those institutions with whom a formal Memorandum of Understanding (MoU) is in existence, that is:

  • Ministry of Science and Technology Taiwan (MOST);
  • National Research Council of Italy (CNR);
  • National Natural Science Foundation of China (NSFC);
  • Chinese Academy of Social Sciences (CASS).

Note: the RSE also welcomes applications outside of these formal agreements especially in other countries that the RSE has identified as strategic priorities.

 

Applicant Eligibility

For Scottish-based researchers:

  • The Principal Investigator (PI) must be of at least postdoctoral status or equivalent
  • PI and Scottish-based collaborators must be employed by a Scottish HEI
  • Unrestricted number of participants per team. PhD students may be included; however, their international activities (travel, subsistence, etc.) cannot be funded with project money
  • Visits must take place in both directions.

 

For international researchers:

  • PI must hold a postdoctoral or equivalent degree. If the application is governed by a MoU, the PI must be hosted by organisations that can apply to the relevant sister academy
  • An unlimited number of participants per team. PhD students may be included: however, their international activities (e.g., travel, daily expenses, etc.) cannot be funded with project money
  • Visits must take place in both directions.

An applicant can only apply once per deadline.

Current Scottish-based holders of an RSE Joint Project Award are not eligible to apply. Holders of other RSE awards are eligible to apply.

 

Project Eligibility

RSE Joint Projects can be held in all academic disciplines.

Applications will only be considered for bilateral, not multilateral, projects. The collaboration should be based on a single project, with two teams or individuals based in Scotland and in the partner institution. The collaboration should involve bilateral exchanges between Scotland and the partner institution.
Eligible International Institutions (from May 2021) vs Sister Academies (from 2022):

Awards with other eligible international institutions Awards offered in conjunction with Sister Academies
Available May 2021 2022
Researchers agree topic areas Granted for research in the advertised subject areas. Please refer to the Joint Workshop tabs on the relevant Joint Project webpage.
Duration 2 years 2 years
Funding RSE provides up to a max £6,000 per year and up to a max £12,000 over two years. CASS, NSFC, MOST: RSE provides up to a max £6,000 per year and up
to a max £12,000 over two years.
Eligible costs The grant is provided for researchers to cover travel, subsistence, and research expenses. The grant is provided for researchers to cover travel, subsistence, and research expenses.

Sister Academies are institutions with which the RSE has a formal Memorandum of Understanding (MoU):

  • National Natural Science Foundation of China (NSFC) and the Chinese Academy of Social Sciences (CASS): the RSE-NSFC Joint Project scheme is designed to facilitate international collaboration between researchers in Scotland and China. NSFC is directly affiliated to China’s State Council for the management of the National Natural Science Fund and CASS is the premier academic organization and comprehensive research centre of the People’s Republic of China in the fields of philosophy and social sciences.
  • Ministry of Science and Technology Taiwan (MOST): the RSE–MOST Joint Project scheme is designed to facilitate international collaboration between researchers based in Scotland and Taiwan.
  • National Research Council of Italy (CNR): the RSE-CNR Joint Project scheme is designed to facilitate international collaboration between researchers based in Scotland and Italy who are working in Physical and Engineering Sciences, Life Sciences and Humanities and Social Sciences. A grant is provided to researchers to cover travel, subsistence and research expenses.

 

Selection Process

The RSE specifically requests anyone involved in reviewing applications to consider them in confidence. If an application involves a Sister Academy, the Sister Academy will separately and independently carry out its assessment of applicants, by an equivalent process of assessment, and input from this will inform the final funding decision.

The selection process comprises:

  • Proposal submissions
  • Applications considered by RSE or RSE and Sister Academy
  • Announcement of funding decisions
  • Commencement of Joint Projects

Selection criteria

In addition to those listed in the General Terms and Conditions, the criteria for International Joint Projects include:

  • the research background of the UK and overseas scholar
  • the strength of the scientists and institution in the area of the research proposed
  • the mutual benefit of the collaboration
  • the strength of the proposal in relation to potential outcomes/impact
  • the potential contribution to the UK knowledge base

 

Funding

The RSE must be informed of any additional funding which has been requested or secured for the project

Payment to the institution will be made in arrears on receipt of an invoice. For Joint Projects (a maximum of a two-year award), invoices should be submitted at the end of year one (interim report) and at the end of year two.

For visits, the RSE pays the cost of economy or equivalent fares for travel.

You should abide by your own institute’s finance policies in administering these funds.

It is your responsibility to discuss finance arrangements with your overseas collaborator(s) to ensure both parties are aware of their entitlements and responsibilities.

The award will be paid to the Scottish institution, not to an individual applicant.

Whilst the award is in effect, the Principal Investigator cannot apply for another RSE Joint Project grant. Principal Investigators and participants are not restricted from applying for other RSE grants.

You may find it useful to read the European Charter for Researchers and The Code of Conduct for the Recruitment of Researchers (http://ec.europa.eu/euraxess/index.cfm/rights/whatIsAResearcher)

 

Specified Reporting Periods

Joint Projects require the submission of two reports:

  • Progress Report: submitted to the Society 12 months after the start date. Payment for the first year of the project will not be made available until a satisfactory report has been received
  • Final Report: submitted no later than one month after the completion of the Joint Project.

Acceptance of Regulations

By signing the Application Form and accepting the Grant Offer Letter, both the Host Institution and the Applicant for the Award agree to be bound by the General Terms and Conditions and specific Joint Projects Terms and Conditions upon acceptance of the award by the Host Institution. Each of the Funder and the Royal Society of Edinburgh shall be entitled to enforce these Regulations.

 

Contact Us

Please direct enquiries to: [email protected].


Applicants should read these Terms & Conditions carefully alongside the relevant Terms & Conditions for each award before completing and submitting their application.

 

The Royal Society of Edinburgh (RSE)

As Scotland’s National Academy, the Royal Society of Edinburgh (RSE) supports high-quality academic research and public engagement activities. The RSE delivers upon its mission ‘to promote the Advancement of Learning and Useful Knowledge’ by supporting academic researchers, practitioners and policy makers, and in assisting the development, dissemination and deployment of research. The RSE’s Research Awards Programme sits within, and delivers to, this overall mission.

 

Application Process and Criteria

Applications must be made through the RSE’s online Content Relationship Management (CRM) system.

The majority of applications require supporting references; applications without a reference where required will not be accepted.

It is possible to submit a revised version of a previous unsuccessful application. If doing so, the applicant needs to articulate clearly the key change(s) made to the application.

 

Selection Process

Applications will be assessed by one or more of the RSE’s assessment sub-panels. Interdisciplinary proposals will be reviewed by more than one panel. Applications will be assessed with reference to:

  • The quality of the proposal;
  • Its feasibility; value for money;
  • The outputs proposed and the likely impact of the research;
  • And the fit to the call’s objectives.

 

Acceptance of Terms and Conditions

By signing the application form and accepting any grant offer letter, the host institution and the applicant agree to be bound by the standard terms and conditions as well as the grant specific terms and conditions. Both the funder and the Royal Society of Edinburgh shall be entitled to enforce these terms and conditions.

Award acceptance should be completed as requested in the award letter.

RSE is not liable for any costs incurred before an award is fully accepted.

 

Payment of Grant

The award is paid by the RSE to the host institution which will pay the awardees against the RSE list of approved expenses/eligible costs, based on the amount awarded.

Payment to the institution will be made in arrears on receipt of an invoice, either at interim or final reporting periods.

Payment will be subject to satisfactory performance and adherence to the Terms & Conditions governing the specific award. A percentage of payment may be withheld from the institution if the award holder fails to meet the requirements of the award described in the Terms & Conditions, including the meeting and reporting requirements. In accepting the award, the Host Institution is expected to have in place policies covering misconduct together with procedures that would be applied should the award holder fail to abide by them. The RSE adopts the UK Research Integrity Office (www.ukrio.org) Code of Practice. Full Codes of Conduct can be found at https://www.rse.org.uk/codes-of-conduct/

 

Extension and Project Changes

The RSE would expect to be consulted on, and informed of any changes to, the proposed project following approval of the application where these changes are likely adversely to affect the research project funded. Failure to consult the RSE about significant changes could result in funding being withdrawn or restricted as to full payment.

If the project has to be cancelled for any reason, the RSE will seek reimbursement of any funds held by the host institution.

It is not possible to carry forward unspent funds beyond the project end-date.

The length of the awards will not be extended for successful candidates who are in part-time posts; the award will remain fixed in line with the period of award approved for funding.

In exceptional circumstances, no-cost extensions may be granted where justified in the submitted extension request form. Please note that a precise new end date will be required. Normally, the RSE offers no-cost extensions on projects ONLY in the following circumstances:

  • Staff: maternity, paternity, adoption, shared parental or paid sick leave; bereavement; change of caring responsibilities; extended jury service; changes from full-time to part-time employment
  • Non-Staff: major equipment failures; major laboratory/building issue; unforeseen problems with specimen/sample/data collection; unforeseen problems over ethical approval or permits; non-availability of facilities essential to the project.

We will consider requests where they are necessary to enable the objectives of the original award to be completed and where the work can be completed in the additional time awarded. We do not allow no-cost extensions to use unspent funds on work not specified in the original application or additional outputs to be completed; invoices to be received while the grant is live (invoices for spend occurring during the grant duration can be received in period between the end date of the grant and the Final Expenditure Statement due date); attendance at additional conferences unless a case is made for the enhanced impact this would create; extensions to make linked projects finish together.

The maximum length of extension the RSE offers is an additional 25% of the time initially identified for the project.

The RSE’s policy is in line with the UKRI policy on extensions. The RSE reserves the right to request additional evidence in support of any case made for an extension.

Major changes to an awarded project/deviating from the initial objectives must be notified and agreed by the RSE. The reallocation of major funds where reasonable to harness relevant opportunities or counter under- and over-spends must be agreed with the RSE.

All expenses must remain in accordance with our eligible costs; this includes the 10% normal limit on dissemination costs.

Should an award holder move institutions they will need advance approval from RSE to transfer the award. Awards can only be transferred to other eligible institutions. Awards cannot be transferred between individuals/projects.

 

Reporting

Awardees are required to submit a final report within three months of the end period. All reports should be submitted through the RSE CRM system and a template report form will be provided when the offer of an award is made.

The report should:

  • outline the progress relative to the research programme and outcomes indicated in the original application;
  • set out the main research objectives;
  • provide a list of all outputs and planned or implemented impact activities, e.g. publications produced (or in progress), conference presentations, collaborations etc.;
  • include a non-confidential executive summary.

The RSE should be informed of any publications, further collaborations, funding etc. resulting from the awards.

The RSE is pleased to receive copies of publications and reserves the right to seek further follow-up reports where necessary and to seek information from the awardee after the end of the grant for evaluation purposes.

All reports should be submitted through the RSE CRM system.

An award holder may not submit a new application to the RSE until all reporting on previous RSE awards have been submitted to the RSE and approved as satisfactory.

Final Financial Reporting

Within one month of the completion of the award, the host institution must submit a final statement of expenditure to the RSE. The statement must be on headed paper, detail the amount awarded, the amount spent, and be signed off by a senior member of the award finance team at the host institution. Invoices should be addressed to the RSE and submitted to [email protected] Any unspent funds will be returned to with the RSE.

Any additional financial reporting Terms and Conditions are specified for each Call in separate documentation.

Review of Reports

Reports will be sent by the host institution to the RSE Research Awards Team to be checked for accuracy (see above).

Should a report not be submitted by the due date, or if it be deemed incomplete or unsatisfactory, the recipient of the award will be invited either to submit the report within two weeks or to revise the report in line with the assessors’ comments.

If the report is still not forthcoming, or if the RSE Research Awards Team continues to be dissatisfied with the report, the RSE reserves the right to withhold payment of the grant and request refund of payment made. In such circumstances, the RSE Research Awards Team will issue a letter to the head of the institution in which the recipient of the award is based, listing the recipient of the award, and applying the appropriate financial penalty.

Publications, Dissemination and Evaluation

Any publications or other outputs arising from the research funded by the award would be expected to acknowledge the RSE’s support. There is an ‘expectation’ that any presentation should, where possible, acknowledge RSE funding. The Research Awards Office can provide an institutional logo.

Any events organised must be outwith the RSE’s and Young Academy of Scotland’s own programme of meetings.

The RSE does not make any claim to IPR ownership from grant applications. The IPR generated from the project work under the RSE grant belongs to the host/employing University (depending on the contractual arrangements governing researcher’s work) along with all publication rights.

For evaluation purposes: awardees may be expected, after completion of their period of tenure, to participate in reviews and studies to evaluate the effectiveness and impact of the RSE award. The RSE reserves the right to seek further follow-up reports where necessary and to seek information from the awardee after the end of the grant.

Additional Terms and Conditions

If a material change in the applicant’s circumstances should occur after submitting the application, details should be notified by email to the Research Awards Team.

RSE Committee members are not permitted to apply for funding from an award scheme for which they serve on the Committee. Committee members who wish to apply should step down from their post first.

 

Policies for acceptable research conduct

The host institution must have robust safeguarding policies in place to protect vulnerable groups (see Scottish Government’s Protecting Vulnerable Groups Membership Scheme). The host institution must also have in place clear processes which must be followed if it becomes aware of specific incidents, including referral to the relevant authorities where necessary.

The grant must be managed and carried out in compliance with all relevant legal codes of practice including health and safety, ethical guidance, and regulatory requirements.

If a grant involves the use of animals the relevant regulations in the UK Animals (Scientific Procedures) Act 1986 and its subsequent amendments must be adhered to.

Appropriate insurance must be provided by the awardees employing/host institution to carry out the research.
Environmental responsibility must be considered and will be reflected upon in the assessment of your application. Your work application and proposed research should demonstrate environmental responsibility, for example, undertaking only necessary travel, low carbon forms of travel, and/or giving consideration to online meetings where possible and appropriate.

 

Travel

Please ensure you are aware of any visa requirements and travel restrictions for research-related visits; if you have not already done so please refer to the Foreign & Commonwealth Office (FCO) Travel Advice website: https://www.gov.uk/foreign-travel-advice.

 

Contact Us

Please direct enquiries to: [email protected].